ClinicFlow — The Operating System for Modern Clinics
Now live for WordPress clinics

The Operating System
for Modern Clinics

Manage patients, appointments, CRM, WhatsApp, billing, payments, email automation, and clinic operations — from one intelligent WordPress platform.

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7-day free trial No credit card Your data stays on your site
Trusted by ambitious clinics across India
The transformation

From chaos to compounding growth

Every clinic starts the same way — scattered notebooks, missed follow-ups, no idea where revenue leaks. ClinicFlow rewrites the story.

01 · Before

Chaos

WhatsApp on one phone, bookings in a diary, payments untracked, leads forgotten by evening.

02 · Install

ClinicFlow

One WordPress install unifies patients, calendar, CRM, messaging and billing into a single command center.

03 · Automate

Automation

Reminders, follow-ups, nurture and receipts fire on their own — your team stops chasing and starts caring.

04 · Result

Growth

Fewer no-shows, faster payments, repeat visits — revenue you can finally see, measure and grow.

One patient, fully automated

What happens the moment someone books

A single booking sets off a choreographed sequence — no staff intervention required.

Patient books
web form
Lead created
CRM · scored
Doctor assigned
auto-routed
WhatsApp reminder
24h + 1h
Email nurture
branded
Invoice
A4 · GST
Payment
UPI · card
Follow-up
re-engage
The complete platform

Everything a modern clinic runs on

Not a plugin bolted onto WordPress — a full operating system. Here's what it actually looks like in your hands.

Smart CRM

Every patient, remembered

A Zoho-grade pipeline built for care. Leads are scored so your front desk always knows who to call first — with full history, notes and a caller workspace they'll actually love.

  • Lead scoring that ranks who to call first
  • Custom statuses, sources & bulk actions
  • Full timeline, notes & CSV import
WhatsApp Automation

Reminders that send themselves

Native WATI, AiSensy, Meta Cloud & custom API. Consent-gated and TestMode-safe, with 24-hour and 1-hour reminders that fire on their own — so your team stops dialing and starts caring.

  • WATI · AiSensy · Meta Cloud · custom API
  • Consent enforced at the channel layer
  • Dry-run every message before it sends
Appointments

A calendar that runs your day

A month grid that shows booked days at a glance, with walk-in backfill, doctor routing and auto-quoting straight from your live service prices. Reminders fire automatically for every booking.

  • Month view with booked-day badges
  • Doctor routing & walk-in backfill
  • Auto-quotes from live service prices
Billing & Payments

Get paid, then send the receipt

A4 GST-ready invoices with discounts, adjustments and your logo — auto-prompted the moment a payment lands. Take Razorpay, Stripe, PayPal, UPI, cards or bank transfer, reconciled automatically.

  • GST-ready A4 invoices, auto-generated
  • Discounts, adjustments & partial payments
  • Every gateway Indian clinics use
Reports & Analytics

See exactly where revenue comes from

Animated dashboards, conversion funnels, source and service breakdowns, lead temperature — with CSV and print-ready PDF reports. Finally, the numbers a big hospital would have.

  • Live revenue, funnel & source analytics
  • Lead temperature — hot / warm / cold
  • Export to CSV & print-ready PDF

Automation Builder

Reminders, nurtures & follow-ups on business-hours cron. Set once, runs forever.

Multi-user Roles

Admin, Doctor, Receptionist — with per-agent module access in one click.

Email Automation

Team alerts, patient autoresponders & a nurture flow mirrored from WhatsApp.

Patient Portal & Forms

Editable capture forms with short links, embeds & a branded team login.

Notifications

Due follow-ups, overdue tasks & new-lead alerts surfaced the moment they matter.

Your data, your server

Everything lives on your own WordPress. No patient data ever leaves your site.

0
Leads managed per install, benchmarked
0
Uptime on your own hosting
0
Faster follow-ups vs manual
0
From install to first captured lead
Traditional vs ClinicFlow

The difference is the whole business

Capability
Traditional clinic
ClinicFlow
Patient follow-up
✕ Manual, forgotten
✓ Automated on schedule
Appointment reminders
✕ Staff phones each patient
✓ WhatsApp 24h & 1h, hands-free
Payments & invoices
✕ Paper receipts, cash-only
✓ UPI, cards, GST invoices
Where revenue leaks
✕ Nobody knows
✓ Live funnel & analytics
Data ownership
✕ Locked in someone's SaaS
✓ On your own WordPress
Monthly cost
✕ Per-seat, forever climbing
✓ One flat licence — or pay once, forever
Plays well with your stack

Connected to the tools you already run

WhatsApp BusinessOfficial Business API messaging
wati
WATITemplates synced & sent natively
MetaFacebook & Instagram Lead Ads
WordPressRuns natively on your site
AiSensyWhatsApp campaigns & sending
Website formsElementor, Fluent Forms & shortcode
Email automationAutoresponders & nurture flow
CSV / ExcelImport 1,000+ leads in batches
Lead webhookZapier, Make & custom apps
From our pilot clinics

What clinic teams tell us during onboarding

★★★★★

"We were losing patients between the diary and the phone. Within a week the reminders, bills and follow-ups were running themselves."

🌿
Clinic owner
Ayurveda practice, Kerala
★★★★★

"The WhatsApp automation alone is worth it. Patients feel looked-after, and the front desk finally greets people instead of dialing numbers all day."

🦷
Practice manager
Dental clinic, Maharashtra
★★★★★

"Seeing revenue, pending payments and lead sources on one dashboard changed how I make decisions. It feels like software a big hospital would have."

✨
Clinic director
Skin & aesthetics clinic

Feedback shared during pilot onboarding · names withheld for privacy.

Simple, transparent pricing

Pricing that scales with your clinic.

Start free for 7 days. One licence per clinic on every plan — no per-seat fees, no monthly contracts, free updates included.

Most popular
Professional
Everything an independent clinic needs to run day to day.
$300 /year
Buy now — $300 →
Secure checkout · 30-day money-back
  • 1 clinic licence · unlimited doctors, staff & patients
  • Complete CRM & lead management
  • Appointments, calendar & online booking
  • Billing, GST invoicing & payments
  • WhatsApp & email reminders and follow-ups
  • Patient portal, roles & standard reports
Business
For clinics running paid ads, packages and serious growth.
$500 /year
Buy now — $500 →
Secure checkout · 30-day money-back
  • Everything in Professional, plus:
  • Meta Lead Ads sync & lead webhooks
  • Memberships & treatment packages
  • Full automation builder & nurture journeys
  • White-label branding, API access & bulk import
  • Advanced analytics + onboarding & priority support
Best value
Lifetime
Pay once, own it forever. No renewals, ever.
Let's talk
Contact Sales
Limited seats · we'll invoice you directly
  • Everything in Business, forever
  • All future updates & new modules included
  • Early access to features before everyone else
  • Free setup, data migration & staff training
  • Priority support for life
🔒 Secure payments
🔄 Free updates
💬 Priority support
🚀 30-day money-back guarantee
Compare plansProfessionalBusinessLifetime
Price$300 / year$500 / yearLet's talk
Clinic licence1 site1 site1 site
Unlimited doctors, staff & patients✓✓✓
CRM, appointments & online booking✓✓✓
Billing, GST invoices & payments✓✓✓
WhatsApp & email reminders✓✓✓
Automation builderReminders & follow-upsFull nurture journeysFull nurture journeys
Meta Lead Ads sync & webhooks—✓✓
Memberships & treatment packages—✓✓
Bulk CSV / Excel lead import—✓✓
White-label branding—✓✓
API access—✓✓
Reports & analyticsStandardAdvancedAdvanced
Onboarding & data migrationSelf-serve guideGuided onboardingDone-for-you
SupportStandardPriorityPriority, for life
Free updates & new modulesWhile subscribedWhile subscribedForever

Running several locations or a hospital group? Every plan is one licence per site — talk to sales about volume pricing.

Good questions

Everything you're wondering

Does my patient data leave my website?
Never. ClinicFlow runs entirely on your own WordPress install — patient names, phones, notes and payments live in your database. Our licensing server only ever sees your license key and site URL. That's a level of privacy no cloud CRM can match.
Which WhatsApp providers are supported?
WATI, AiSensy, and the Meta Cloud API directly — plus a custom-API adapter for anything else. Consent is enforced at the channel layer, and TestMode lets you dry-run every message before a single real WhatsApp goes out.
How hard is it to set up?
Install like any WordPress plugin, then a 3-step wizard seeds your services and templates by specialty. You can go from upload to your first captured lead in about a minute — no developer required.
Can my whole team use it with different access?
Yes. Roles for Clinic Admin, Doctor and Receptionist, plus per-user module access you toggle in one click — and a branded team login page that drops staff straight into their workspace.
What payment methods can patients use?
Razorpay, Stripe, PayPal, UPI, cards and direct bank transfer — partial or full. GST-ready A4 invoices generate automatically, and payment corrections keep every total and status accurate.
What happens when my trial ends?
Nothing is deleted. If you don't upgrade, ClinicFlow simply becomes read-only — your data stays fully visible and exportable. Enter a license key any time to unlock it again.
Your clinic, upgraded

Run your clinic like the future

Join the clinics turning scattered chaos into calm, automated growth — on the platform they already own.

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